Filling Representative/Expeditor

New York, United States

Node Architecture, Engineering, Consulting, P.C. is integrated multi-disciplinary firm providing architectural and engineering services to both public and private sector clients.  Our projects range from small interior renovations to design and development of large multifamily and mixed-use projects, commercial spaces, tenant fit-outs, and hospitality throughout the New York City Area. Our team consists of enthusiastic, creative and dedicated self-managed individuals with professional and positive mindsets creating a fun and productive working environment with open communication and team collaboration.

We are looking for a self-managed individual that can contribute to our team with its extensive knowledge's of filling processes and set a smooth NYC DOB approval process for our projects. Qualified individual must have Class 1 or 2 Filing Representative License.


-Read drawings, prepare application, Pre-file and File all work types; GC, STR, FO, SOE, MH, PL, FP, EQ, SSP, TPP, BIN thru ----DOB NOW Build and Safety
-Provide Weekly Progress on project required fillings/permits/sign offs  
-Schedule DOB Now Inspections; Schedule Construction Inspections,  Delegate pertinent parties,  Download Pass - Final -----Reports and submit for sign-off,  Upload corrections for certifiable objections
-DOB Permit forms: PW1, PW2, PW3, PW4, After hour variances, PGL
-Records Room research: microfilm, block and lot, folder
-Post Approval Amendments
-Violations (AEU2, AEU20, Dismissals, Waivers)
-Stop Work Orders, Partial Stop Work Orders
-Obtain New DOB Tracking Number for Contractors and insurance updates
-Review, asses and timely manner submission or removal of items required
-Letter of Completions
-Temporary and Final Certificates of Occupancy
-Schedule and attend Plan Examiner appointments to obtain approvals
-Schedule and attend Chief Plan's examiners meetings with Architects, Engineers, Developers, Property Managers
-Attend meetings with Deputy Borough Commissioners
-Familiar with Local Law (specifically LL11)


-At least 3+ years of experience with municipal agencies
-Must have Class 2 filling rep license with DOB
-Knowledge of NYC municipal agencies, codes, regulations and filing representative processes ensuring completion of project filling tasks in a fast-paced manner. 
-Ability to handle multiple deadlines and collaborate/coordinate with project design team, clients and consultants
-Review and coordinate Owner and project supporting documents prior to submissions
-Monitor project progress, assure proactive and timely manner compliance with required fillings 
-Communicates well, is willing to learn and take direction from senior management
-Ability to work independently in a fast-paced dynamic environment
-Excellent verbal and written communications skills, experience with Office 365 and SharePoint Plus, Odoo a plus

We are an Equal Opportunity Employer and do not discriminate against applicants on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity.

Job Type: This is full-time position offering a salary and benefit package competitively paced within the local market, including medical, disability, paid time off, paid holidays, commuter benefits, continued education reimbursement, exceptional office indoor air quality and more. Must be based in New York City.

Work authorization:• United States (Required)

Additional Compensation:• Bonuses

Schedule:• Monday to Friday

COVID-19 considerations: All interviews, work and meetings will be conducted online remotely (via Zoom).